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Committees

2017 Committee Roles and Responsibilities

AMBASSADORS COMMITTEE

To ensure that new members, both elected and associates, are cordially and properly welcomed and introduced and informed of all that CCCA has to offer its members.

ASSOCIATE MEMBERS COMMITTEE

To develop and foster public and private partnerships between member cities and the business community in order to provide mutually beneficial resources and services that educate and inform; to create revenue opportunities, long tern relationships and a forum to better serve the goals and priorities of the CCCA and its Associate Members.

BUDGET & AUDIT COMMITTEE

Prepare an annual budget as prescribed in the Bylaws and submit it to the Executive Board. Review revenues and expenditures in relation to events, programs and projects. Arrange for an annual audit of the books of the Association. This committee is expected to meet at least semi-annually and more often if deemed necessary by the chair of the committee.

BYLAWS COMMITTEE

Review Bylaws annually and make any recommendations for changes, additions or deletions that would be in the best interests of the Association membership. This committee is expected to meet at least quarterly and more often if deemed necessary by the chair of the committee.

LEGAL/ CITY-COUNTY CONTRACTS COMMITTEE

(The committee MUST have Councilmembers who are attorneys at law; committee members who are not attorneys may also participate): Take on assignments as directed by the Executive Board. Offer general legal interpretations and recommendations as requested by the Executive Board. Reviews and surveys with the county services providers on the contract process, the terms of the contracts and the equability of the contracts in a manner to serve the best interests of our member cities. Work with County contractors if necessary to insure that our membership is getting equal service for equal dollars. This committee is expected to meet at least quarterly and more often if deemed necessary by the committee chair.

CITY MANAGERS COMMITTEE

Limited to City Managers/Admin. of CCCA member cities in good standing. No response is required from City Managers/Admin. For appointment the Chair is elected by this committee): Meet and discuss issues directed to the committee by the Executive Board. Monitor, develop and advise on issues important to contracting cities and make recommendations to the Executive Board on issues impacting the cities from the viewpoint of cities executive staff. Maintain an information bank on the varied contract services. This committee is expected to meet at least monthly and more often if deemed necessary by the chair of the committee.

LEGISLATIVE COMMITTEE

To actively evaluate legislation, develop legislative strategy for the year and recommend actions to be taken by the Executive Board and the Board of Directors. Plan and conduct a legislative tour in Sacramento for our membership in January. Develop a communication (email, phone or fax) system to speedily contact our membership when there is an urgent need to get the word out, or the need for letters to be sent, or phone calls to be made, or bodies needed for a march on Sacramento. This committee is expected to meet as determined by the chair and members either every other month or more often if it is deemed necessary.

MARKETING COMMITTEE

To review and direct the advertising, marketing and branding of the Association.

MEMBERSHIP COMMITTEE

To solicit potential member cities in California. Track new incorporations and make personal contact with council members. This committee is expected to meet at least quarterly and more often if deemed necessary by the Chair of the committee.

RESOLUTIONS COMMITTEE

To develop resolutions, letters of support, letters of opposition or other position paper recommending a position on any subject that is important and in the best interest of the association and the member cities. These subjects may not necessarily be exclusive interests of contract cities. This committee is expected to meet at least quarterly and more often if deemed necessary by the Chair of the committee.

SELECTION COMMITTEE

Maintain lists of all commissions, boards and committee appointments and elections that are within our sphere of influence and on which it would be in our best interests to be involved in the selection process either directly or indirectly. Periodically contact our member representatives in those positions and ask of their continued interest and participation so as to be prepared in advance for anyone who may step down. This process shall be also conducted after city elections to see if any of our representatives wish to relinquish their appointment or are no longer an elected official. This committee is expected to meet at least quarterly and more often if deemed necessary by the Chair of the committee.

SPECIAL EVENTS COMMITTEE Co-Chair

Plan and conduct the Fall Seminar and any others events with the approval of the Executive Board. A comprehensive written report will be submitted to the Executive Board and will offer suggestions on how to enhance and improve the event in the next year. Prepare a yearly calendar for distribution to the Board of Directors by September 1st. This committee is expected to meet at least quarterly and more often as necessary by the Chairman of the committee.

SPECIAL EVENTS COMMITTEE Co-Chair

Plan and conduct the Fall Seminar and any others events with the approval of the Executive Board. A comprehensive written report will be submitted to the Executive Board and will offer suggestions on how to enhance and improve the event in the next year. Prepare a yearly calendar for distribution to the Board of Directors by September 1st. This committee is expected to meet at least quarterly and more often as necessary by the Chairman of the committee.